Team Hubs

“Not to us, O LORD, not to us, but to Your Name give glory because of Your lovingkindness, because of your truth.” Psalm 115:1
 
📋 Definition
The Sound Team Ministry consists of dedicated and trained technicians who serve as a part of the overall Worship Team under the direction of the Pastor and in cooperation with the Production Team Leader.

📔 Purpose
The purpose of sound team members is to utilize their technical abilities to enhance the ministry of speakers, vocalists and instrumentalists through active participation in worship team and special music rehearsals and performances to help ensure the right volume and balance for every microphone used.

🙂 Attitude
Sound team members should demonstrate a genuine servant’s heart and a cooperative spirit since the ministry of sound directly supports the effectiveness of those who lead, sing and teach during all worship services. An effective sound team ministry truly exemplifies the biblical teaching regarding the importance of putting others before self (Philippians 2:3-5). This ministry is about enhancing the ministry of others as they minister to God’s people through music and the proclamation of His Word. As such, it is a sacred calling.
This essential attitude of humility will reflect itself in a spirit of:

• Reverence towards God.
• Respect and submission towards the Pastor and those placed in leadership.
• Cooperation with the rest of the Worship Team.

🤝 Conduct
Sound team members are expected to seek to live according to the highest standards of commitment to Christ and submission to God’s Spirit and His Word.

🎓 Qualifications
The following specific qualifications are required of those who wish to participate in the sound team ministry. Sound team members must:

1. Have accepted Jesus Christ as their Lord and Savior.
2. Truly be committed in their spiritual walk with God.
3. Support the purpose statement of the church.
4. Must regularly attend worship services and small group.
5. Put the needs of the Church above personal preferences.
6. Demonstrate God’s giftedness in regard to technical aspects of this ministry.
7. Be committed to participate in all Worship Team rehearsals.
8. Be approved by the Pastor.

🙋‍♂️ Sound Team Commitment
The Sound Team should be committed to excellence in maintaining and enhancing the quality of sound for speakers, vocalists and instrumentalists. This requires active participation in Worship Team and Special Music rehearsals. Sound Team members need to be committed to work together with the rest of the Worship Team to make the worship services of the church the best they can be for God’s glory.

📑 Sound Team Rules of Professionalism
The Sound Team is comprised of volunteers; we have developed Rules of Professionalism to encourage you to treat your position as if it was your profession.

The Sound Team consists of three positions: Sound Technicians, Board Operators and Sound Engineers. The head of the team is the Chief Sound Engineer.

1. Sound Technician. This is the entry-level into the Sound Team. This person is responsible to ensure that each microphone is on the right stand and plugged into the right place in the snake and sound board. They also place the microphone cables in neat, serviceable order on the platform area, and check to ensure the speaker and monitor speaker cables are safely routed in an aesthetically pleasing manner. If the need arises, the Sound Technician is the person who moves mics and stands during a service to facilitate the best sound pickup with the least amount of intrusion or interruption to the service. The Sound Technician is also responsible for the testing, identification and repair or replacement of faulty cables, as directed by the Chief Sound Engineer.
2. Board Operator. The Board Operator is responsible for the proper operation of the sound board and related amplifiers and ancillary equipment. They have been instructed in proper system operation and demonstrated the ability to perform the tasks in a suitable manner; they must also have satisfied any competency tests or other course of study required by the Chief Sound Engineer. They must also have performed the duties of a Sound Technician. These requirements are not meant to be burdensome; in fact, the process should be enjoyable for anyone who loves to operate electronic equipment. The process provides a standard that is easily attainable for everyone who “has an ear to hear”; after all, the way it sounds is the bottom line!
3. Sound Engineer. The Sound Engineer is a person who has demonstrated competency at a level above that of a board operator. They must have an understanding of the types of equipment in a sound system and its functions, how the components of a sound system work together to best present the sound to the hearers, what the frequency response of a room has to do with the settings of the equipment and how to solve various sound problems through means of acoustical treatments, EQ, speaker placements and system-wide level setting. They must be able to diagnose and evaluate the system using SPL meters, Real Time Analyzers, and other necessary test equipment. Possess knowledge of the interrelationships between the human ear and Decibels. They must know the difference between Speaker, Line and Microphone levels and how to convert one to another for various purposes. Above all, they must be able to lovingly instruct Board Operators and Sound Technicians in the proper discharge of their duties, keeping in mind the WHY of the ministry.
4. Chief Sound Engineer. The Chief Sound Engineer is responsible for the entire Sound Team. This person is also responsible for the training of the other positions and quality control of the Team. They should evaluate the performance of the system on a weekly basis, correcting any problems and adjusting the design of the system as changes warrant; these corrections and adjustments should be delegated to the appropriate persons whenever possible. This person works along with Worship Ministry department heads to anticipate and implement needed changes in the system as the church grows into new areas of artistic expression, as well as developing purchasing specifications and budget requests.

Position Summary
The Projection Operator holds one of the most important responsibilities during worship services because errors on the projection screen can be one of the greatest obstacles to momentum and a significant distraction to worship. The Operator is responsible to set up and lay out what will be projected during the music, sermon and other service elements using our presentation software and other multimedia software and tools. They then execute the projection at the appropriate time during the service, ensuring that the congregation can follow along effectively. Qualifications include a love of music and general familiarity with basic computer principles. Experience with multi-media software is an asset, but not required. Our presentation software is very powerful, but extremely volunteer-friendly.

Overall Expectations

• Commit to learning and staying current with the relevant equipment and software
• Run the screens week-to-week, doing what it takes to do that well
• Grow in your technical and musical knowledge
• Arrive on time for all rehearsals and services (ready to start at the prescribed time)
• Submit availability when requested and honour the assigned schedule with best effort
• See your position as a part of the presentation of the gospel

Key Area of Responsibility

• Ensuring that all visual elements of the service are on the screen at the right time, in the right way

Specific Weekly Responsibilities

• Test each visual element (videos, ppt. etc) of the service for compatibility with equipment and software
• Prep song lyrics for the worship service, checking for accuracy
• Prep music for pre and post-service
• Go over the speaker’s notes to identify slide cues
• Work with the Worship Leader and Lighting Operator to source, select and apply motion or still backgrounds that work best for the service

Requisite Skills

• Computer proficiency
• Knowledge of the lyrics / flow of the songs your church sings
• Attention to detail
• Focussed
• How to use your Clear Comm.
• How to turn computers on and launch ProPresenter.
• The layout of ProPresenter. (Preview window, library, playlist, song window)
• How to edit a slide. (Quick Edit vs. Edit Slide)
• Function of ‘Clear All’ & clearing the various layers in ProPresenter.
• Why and How we Lead Lyrics. (A good rule of thumb is to fire the next slide of lyrics when the band is singing the next to last word on the current slide.)
• How to fire videos.
• How to create slide labels in ProPresenter.

Days Before

1. Check Planning Center review worship band song list and check lyrics (listen to it on YouTube, etc.)
2. Check service order and note any additional projection needs such as "play video" or a special slide on screen

Before the Soundcheck (Rehearsal Day)

1. Turn on computer and all other equipment in the correct sequence. (monitors first then computer)
2. Make sure all monitors are on the correct settings
3. Open ProPresenter and confirm all settings are as required.
4. Set up cue list for Sunday’s worship and ensure all loops and songs are present
5. Import sermon slides and test on screens for correct fit
6. Run song slides to ensure correct fit on screens and transitions are set correctly for each song. Make adjustments where required
7. Open and play all videos noted in order of service to verify audio and video works. It can be distracting and embarrassing to announce a video and discover someone forgot to connect the audio cable from the computer after hitting the play icon.
8. Check batteries in wireless audio monitor and connection to speaker is plugged in

Soundcheck (Rehearsal Day)

1. Confirm audio signals and mix is correct for audio monitor in the booth
2. Note who leads each song - important if worship team has multiple singers.
3. As the worship team goes through the practice session, note any changes in the verse arrangement of each song and make necessary adjustments.
4. Don’t forget to save everything before closing down software and computer.

Before Worship Service Rehearsal (Sunday Call Time)

1. Punctuality is required on Sunday mornings. Team members should arrive no later than 8:45am to prepare for the worship rehearsal.
2. Turn on computer and all other equipment in the correct sequence. (monitors first then computer)
3. Make sure all video monitors are on the correct settings
4. Open ProPresenter and confirm all settings are as required.
5. Load cue list for Worship Service and make sure all songs and slides are as they should be
6. Test run on video monitors to ensure all are working and receiving the right feed
7. Confirm audio signals and mix is correct for audio monitor in the booth
8. Check pre-service playlist is working and preset the volume in collaboration with sound technician.

Worship Service Rehearsal (Sunday Call Time)

1. Project song slides and videos as required for worship

After the Worship Service Rehearsal (Sunday Call Time)

1. Check with worship leader for any corrections or special instructions.
2. Check battery levels on wireless audio monitor
3. Start pre-service music playlist
4. Relax, you’ve got everything ready for the service.

Actively participate in our corporate worship, expressing personal worship during these times (singing, etc), recognizing that our service is an act of worship and not just a job.

Position Summary
The Video Producer leads the entire Video Team during a live experience. This position is responsible for making sure that everything related to the execution of video happens with excellence.

Responsibilities
The Video Producer:

• Meets with the staff team during the week to work through and know all aspects of the worship service.
• Is responsible for communicating all details of the service to the volunteer team that is serving.
• Makes sure volunteers are checked-in and makes decisions on shifting people to different positions if necessary. They are responsible for making sure each position is manned with a competent volunteer that can execute that position with excellence.
• Makes sure all volunteers are at their position before the counter starts and at all times when positions need to be manned.
• Is proactive in 'putting out potential fires' and crisis before they happen, having a general awareness, and seeing issues that come up before they become problems.
• Helps create an enjoyable environment for all volunteers. Is upbeat, energetic, and encouraging, setting the atmosphere for those who serve.
• Should consistently look for ways to train volunteers. If there is a problem with a position, it is the Video Producer’s responsibility to have conversations to "coach up" areas of improvement.
• Leads a Video Production Team Meeting before Run-Through to talk through details of the service with the team.
• Takes detailed notes during Run-Through of things that need to be improved on and enhanced.
• Attends a Post Run-Through Evaluation Meeting with the staff team. Is responsible for making sure all changes and improvements discussed are implemented.

Position Summary
The Camera Operator’s primary responsibility will be to position and operate all cameras used for services. You will be an integral part of our mission to spread the gospel of Jesus Christ to the world. Must have a clear knowledge of video camera operation. In this position, you will lead worship through the lens of your camera. You will use your imagination to help create a seamless video experience for our online guest. Must be a team player who exemplifies high integrity and the character of Christ.

Requirements

• Assemble, prepare, and set up equipment prior to start of service, which may include tripods, monitors, lighting, cables and headphones.
• Operate camera for Sunday services, Funerals and special events
• Maintain attention throughout the service
• Take instructions from Video Switcher/Live Stream Operator
• When possible, after a service, review the footage with the media team to improve timing, composition, and transitions of shots
• Find solutions to technical or other practical problems (for example, the natural light conditions need to be considered when setting up shots)
• Be prepared to innovate and experiment with ideas
• Work quickly, especially as timing is such an important factor
• Take sole responsibility in situations where only one camera operator is involved in the filming

Required Skills

• How to use your Clear Comm.
• How to turn on the camera and the monitor.
• How to remove the lens cap and where to store it.
• How to lock and unlock the tripod and camera.
• How to operate the camera handles.
• How to focus your camera.
• How to use your camera zoom and adjust the zoom speed.
• How to frame your shots
• Know and understand the appropriate amount of headroom. Adjust headroom based on the head of your subject, not their feet. Leave a gap the size of the person’s forehead above their head.

Worship Service (Sunday call time - 9:00AM)

1. Punctuality is required on Sunday mornings. Team members should arrive no later than 9:15am to prepare for the worship.
2. Set up all camera equipment (Tripod, connect power and HDMI cables as required)
3. Turn your camera on and make required adjustments.
4. Check in with the Live Stream Operator (LSO) using your communicator.
5. Unlock your tripod.
6. Check your focus and your zoom controls.
7. Practice your zoom speed.

Start Of Service (When Our Counter Starts)

1. When the counter starts, make sure you are in position, with your Comm on, your camera unlocked, and ready for the service.
2. During the service, listen for camera direction from the LSO. Once the LSO comes off your shot, be prepared for the next time he comes to your camera.
3. Prepare and execute each shot according to technical aspects such as light, lenses, and activity of subjects in specified areas to achieve appropriate effects.
4. Work with zoom lenses; vary images as per instructions and rehearsal
5. Keep “Talk” off on your Comm set during the service unless you are talking to the LSO.

Post Service

1. After each service, lock your camera's tripod.
2. Disassemble station including camera, tripod and cables as required and secure in designated area.

Actively participate in our corporate worship, expressing personal worship during these times (singing, etc), recognizing that our service is an act of worship and not just a job.

Position Summary
The Live Stream Operator will ensure that our services and special events will be streamed with excellence, utilizing the latest in best practices, for streaming our live events to reach and impact the world with the significance of Jesus Christ. This person must be a team-player with a servant’s heart. Must work well with a variety of personalities and be self-motivated. Ideal candidate will think out-of-the-box and enjoy new creative ideas. Must be a person who exemplifies high integrity and character of Christ.

Responsibilities

• Prepare stream for our various platforms and create livestream event before each weekly service. (FB, ZOOM, YouTube)
• Some service preparation may be required through communication with pastor and others.
• Prepare graphics and slideshow to enhance the live stream experience when necessary.
• Live stream the service while operating our cameras, monitoring sound, and ensuring an excellent experience for those watching.
• After the service, retrieve the sermon audio/video and post to our website.
• Ensure a consistent quality of production.
• May occasionally be asked to stream other events such as funerals and special services.
• Willing to attend training sessions and read/watch other training material for improving existing skills

Skills

• Experience with technology and live streaming.
• Understanding of audio and visual production.
• Strong communication skills.
• Attention to detail.
• Excellent problem-solving skills, including having cool, calm reactions and an ability to troubleshoot on the spot.

Worship Service (Sunday call time - 9:00AM)

1. Punctuality is required on Sunday mornings. Team members should arrive no later than 9:15am to prepare for the worship.
2. Turn on camera and make sure the lens cap is off
3. Turn on the audio mixer
4. Turn on computer and enter login information
5. Open OBS Studio
6. Make sure the Blackmagic encoder box is active (light is on. If not, unplug the white cord and plug back in until it comes on) In doing this check, make sure the audio is also working. You may have to unplug the box until the bars register audio
7. Make sure you can see the picture the camera is capturing within the program. NB. In OBS, the left screen is preview while the right screen is active
8. Open Facebook and navigate to Harvest Bible Chapel's Facebook fan page (not the personal Facebook page). It is found under 'Shortcuts' to the left
9. Click 'Go Live'.
10. After the “Create Live Video” screen pops up with the options, be sure to have “Streaming Software” selected under “Select a Video Source”. (Should be there by default)
11. Under “Add Post Details”, click on “What’s your live video about” to enter the Title and Description information. It follows the format "High Impact Service <MONTH> <DAY> <YEAR>. (This screen will have your video preview as well)
12. When the screen comes up go back into OBS Studio and click 'Start Streaming'. The information on the screen should disappear and the video image in OBS Studio should pop up.
13. Mute the audio on the OBS input from the mixer while pre-service music is playing
14. Once the service starts you click the button in the bottom right-hand corner of the page "Go Live"
15. Unmute OBS audio input before signaling the stage to go live. • Monitor the audio meter screen to make sure it doesn't bounce into the red.
16. Once the Service is finished, click "End Live" and "Done".
17. You can now close OBS Studio and turn the camera off

Actively participate in our corporate worship, expressing personal worship during these times (singing, etc), recognizing that our service is an act of worship and not just a job.

POSITION SUMMARY
As the Lighting Operator, you are responsible for executing the pre-programmed lighting cues as well as “busking” additional effects. The ability to “feel” and anticipate the dynamics within the worship set and knowing the flow of the service are important.

RESPONSIBILITIES:
The Lighting Operator should know:

• How to power the system on from scratch.
• How to turn on the lighting console and load the show file.
• The different modes of your console (edit, record, playback, etc).
• How and when to activate any haze machines you may use.
• What lighting settings are expected during rehearsal times.
• How the console interacts with any wall-station controllers.
• Where additional effects are found on the console, and how to release them once active.
• Which cues have been programmed into the cue stack, and when during the service they to be triggered.
• How to power down the system and save necessary settings.
• The lighting procedure in case of an emergency

PRE-SERVICE (Pre-Counter)

1. Power on the lighting system.
2. Boot up the lighting console, and open the appropriate show file.
3. Bring up the lighting settings that are needed for rehearsal. It’s important that the room is never unexpectedly dark, even as you’re getting things up and running.
4. “Strike” any fixtures on that require it. Bring up the intensities of each light one-by-one to make sure everything is working.
5. If your facility uses hazers, activate your pre-determined haze-settings.
6. Activate the appropriate cue stack. Run through each cue to familiarize yourself with what has been pre-programmed.
7. Discuss the pre-programmed color schemes with the Pro Video Player Operator to make sure you are in sync.
8. Familiarize yourself with any additional “on-the-fly” effects that your team leader has put at your disposal.
9. Test your headset.
10. Check the lighting levels, particularly for speaking segments with the video team.
11. Use the live-band rehearsal as your rehearsal. Familiarize yourself with their rhythms and body language to help you anticipate where the music is going. Take notes.
12. Make any last-minute adjustments before the doors open.
13. Bring up the pre-service cue before the doors open. It doesn’t matter how much time is on the countdown clock, as soon as the first congregation member is able to enter it’s already show time!
14. Make sure the house lighting settings are correct.
15. Make sure any work lights are off.

START OF SERVICE (When our Counter Starts) 

1. Run the cue stack.
2. Add the additional effect playbacks as tastefully as possible.
3. Give the Pro Video Player Operator “standby” and “go” instructions, so they work in sync with you.
4. "Feel” the room. Verify houselights are at the correct level.

POST SERVICE 

1. Leave the post-service cue running until the predetermined time.
2. Attend the post-service meeting and discuss any points that may need improvement.
3. “Douse” moving lights as needed, disengage the hazers, and switch on the work lights.
4. “Save-as” settings on the console for record or to use again.
5. Power down the system and help other team members shut down gear and equipment as needed.